Welcome to the Habit Coach, India's most loved Health and Wellness podcast, brought to you by Aditya Birla Capital.
Hello and welcome to the Habit coach podcast - The bite sized podcast for quick and easy actionable habits. Remember, great habits create that awesome life. I am Ashtin Doctor, your habit coach.
Today's fun fact of the day has to do with meetings at work. Did you know that nine out of ten people in a meeting report daydreaming? It typically cuts down the productivity time of a meeting. People lost in thought can get a meeting to stretch unnecessarily long. Another interesting fact about meetings is that 63% of meetings start without an agenda.
And the efficiency of a meeting can increase as much as 80% if just an agenda was created before hand. Our goal should be to use meeting time as efficiently as possible. If it's a meeting to update people on progress and does not need creative thinking then why does it take so long?
You know it's so funny, we keep wishing that we had more time and yet manage to use time so poorly! The problem comes because it feels like it is a productive time. After all, you are sitting in the meeting for work. Imagine if we could finish all of our one hour meeting in just 7 minutes or 15 minutes? There is now a growing trend is to make meetings more efficient or just redundant using softwares to keep everyone updated on progress.
However, there are times when a meeting is inevitable. And thats where the standing meetings come into play. We’ve all heard about standing desks designed to keep you more active and bring movement into your day. I use a standing desk everyday and know how helpful it has been to get rid of back problems and get me out of my chair.
Standing meetings on the other hand are not just about creating opportunities for health. It is purely about getting the meeting to completion as fast as possible. The idea here is to make the meeting uncomfortable so people don't get comfortable and hence stretch the meeting unnecessarily.
I’ve noticed that within 5 minutes most of the participants in a standing meeting start getting uncomfortable and hence begin wrapping up faster. Very often, one person in the meeting starts talking endlessly and doesn't realise that they are taking up time for everyone else. I read about this company that had a very ingenious solution for this. Not only were all the meetings done standing, they also had a medicine ball. And this weighted ball had to be held by the person doing the talking.
This way when they started feeling the weight of the ball they would realise that they needed to stop talking and pass the ball to someone else. I think this is quite a fun and devious way of getting people to shut up in meetings. However, it is not something that I strongly recommend. People might hate you for that.
Standing meetings are something that I definitely think you should experiment with. So your simple habits to make meetings at work more efficient is to have everyone stand in the meeting and not sit. You will of course have to take everyone’s permission and buy-ins before doing this. Yet, I think it is an excellent experiment to do. It will be awkward to keep the chairs on one side and stand. But remember, that is the point of these meetings.
They should feel awkward so that you can finish them faster. Some meetings that need brainstorming and creative thinking will not work in this context as you need time and patience for those creative ideas. Typically, most offices have a monday morning meeting with the team and this is ideal for that. Lastly, don't forget to reduce the time of the meeting in the calendars as well, so people do not expect a one hour meeting that finishes in 15 minutes.
Thank you for listening. We will see you next week. The special series of the curated episodes of the habit coach podcast, India's most loved health and wellness podcasts brought to you by Aditya Birla Capital, in partnership with IVM podcasts
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